The syntax is:
QUERY(data, query, [headers])The documentation is available at: https://support.google.com/docs/answer/3093343
You can see live examples by opening our Blink Reports Template and clicking on the "XeroInv Query" tab/sheet.
A simple example that calculates total sales by Contact (Customer) based on the output of the Blink Reports custom formula XeroInv() is:
=query(XeroInv!$A$11:$AF$999,"select B, sum(I) group by B",-1)or expand it to exclude blank rows and use your own column labels:
=query(XeroInv!$A$11:$AF$999,"select B, sum(I) where B != '' group by B label B 'Customer', sum(I) 'Total Sales'",-1)
- XeroInv!$A$11:$AF$999 is the location of the data in the spreadsheet which in this case is the results of the XeroInv() formula on the sheet named XeroInv
- "select B, sum(I) where B != '' group by B label B 'Customer', sum(I) 'Total Sales'" is the actual query using Google Visualization API Query Language which is similar to SQL.
- In this example it outputs the Contact from column B and then calculates the sum by Contact of column I.
- where B != '' filters out blank contact records
- label B 'Customer', sum(I) 'Total Sales' provides more friendly column names
- -1 means output 1 or more rows of headers depending on the source data
Customer Total Sales Bank West 1299 Basket Case 914.55 Bayside Club 234 Boom FM 1623.75 City Agency 593.23 City Limousines 1191.83 DIISR - Small Business Services 1077.14 Hamilton Smith Ltd 2173.75 Marine Systems 396 Petrie McLoud Watson & Associates 1407.25 Port & Philip Freight 1082.5 Rex Media Group 1632.5 Ridgeway University 12375 Young Bros Transport 1082.5
You can also produce pivot tables such as total Sales by customer but split by invoice status across the columns:
=query(XeroInv!$A$11:$AF$999,"select B,sum(I) where B != '' group by B pivot E label B 'Customer',sum(I) 'Total Sales' ",-1)Which produces a pivot table:
Unlike Microsoft Excel, this query formula is built in so there are no software plugins or addons to install and keep up to date. Google Sheets make sharing and collaborating on these reports with your team as simple as sending them a web page link since they only need a web browser to view them.
Customer AUTHORISED Total Sales PAID Total Sales Bank West 1299 Basket Case 914.55 Bayside Club 234 Boom FM 1623.75 City Agency 593.23 City Limousines 1191.83 DIISR - Small Business Services 838.94 238.2 Hamilton Smith Ltd 550 1623.75 Marine Systems 396 Petrie McLoud Watson & Associates 1407.25 Port & Philip Freight 1082.5 Rex Media Group 550 1082.5 Ridgeway University 6187.5 6187.5 Young Bros Transport 1082.5
The query formula combined with Blink Reports offers endless possibilities for slicing and dicing your sales or purchase transaction data from your Xero Accounting Software.
Sign up today for a Blink Report free trial at http://www.blinkreports.com/
